Written by Stewart Waddell
Published on April 3, 2018

As we have progressed through the digital era, we are used to seeing the same concerns from employees and employers when taking the decision to move from traditional paper payslips to electronic payslips.

Despite the benefits, many employees feel a certain degree of comfort in receiving that monthly piece of paper that says they have been paid. Lots of employees find the concept of an electronic paper payslip to be an overwhelming cultural change with some even questioning the legality of an electronic payslip.


As the digital era continues to tear along at rapid speed, the update of GDPR this year has swung the pendulum in the favour of electronic payslips. Instead of the question being whether electronic payslips are legal, paper payslips will start to be viewed with that initial level of suspicion once afforded to its more modern counterpart.

The processes involved of producing and issuing a paper payslip are inherently more risky in terms of keeping personal data safe and secure. It is much easier to imagine how the safety of personal data can be compromised at several points along the chain when handled physically. Paper payslips could be misplaced, sent to the wrong address, lost by the postal service and even stolen by tabloid journalists if left lying around! All of these risks are mitigated when dealt with digitally and securely.

In years to come we will look back on the paper payslips era and think, “I can’t believe that was legal!”

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